The Who tab provides fields to indicate people responsible for collecting or processing the data as well as the ability to acknowledge other contributor or sponsors.
At least one person must be designated as an “Author” (usually the Lead Researcher).
The submission may have multiple “Authors” and “Co-authors”. These roles will appear in the data set citation.
One person must be designated as the “Point of Contact” for enquiries about the data.
Parties can be copied from
Instructions
In a new record, the first time the Who tab is opened, ‘Point of contact for dataset’ is selected by default and blank fields are displayed ready for input.
All Authors and Co-authors must be added under the “Responsible parties for creating the dataset”.
If you enter an Author as a Point of contact, copy the entry to the Responsible parties section using the [+Add person] function.
Complete the following fields in the Who tab:
Field Labels | Steps | Notes |
---|---|---|
Role | Select a role from the list. | Mandatory. The list of roles is defined by ISO. |
Contact name | Select a name from the list OR go to How to enter details for a new contact below. | Mandatory. |
Organisation | Select an organisation from the list OR go to How to Enter details for a new organisation below. | Mandatory. |
Other credits | Go to How to acknowledge other sponsors or contributors below. |
- If the same contact person is designated as the 'Point of contact for dataset' and a Responsible party, then click the [ + Add person ] button under ‘Responsible parties for creating the dataset’ and select to copy the person from the list.
How to enter details for a new contact
Complete the following fields in the Who tab:
Field Labels | Steps | Notes |
---|---|---|
Given name | Type the first name of the contact person. | Mandatory for new contacts. |
Surname | Type the surname of the contact person. | Mandatory for new contacts. |
Email address | Type the contact email address for the contact person. | Mandatory for new contacts. |
ORCID ID | If the contact person has an ORC ID , type the 16 digit identifier. |
How to enter details for a new organisation
Complete the following fields in the Who tab:
Field Labels | Steps | Notes |
---|---|---|
Organisation | Type the name of the organisation. Select the “Create” option that displays below the input field. | |
Street address | Type the delivery address details for the organisation. | TERN prefers to provide the address that would be given to a taxi driver or parcel courier delivering to the office. If you do not have these details provide the postal address. |
Phone number | Type the phone number for the organisation, including the country and area code. Example, | |
Fax number | Type the fax number for the organisation, including the country and area code. |
- For each additional person:
Click the [ + Add person ] button under ‘Responsible parties for creating the dataset’ Click [ New Person ]and repeat from the beginning.
How to acknowledge other sponsors or contributors
Click [+ Add new] to open the Add Credit window from the Who tab, and complete the following step:
Field Label | Step | Notes |
---|---|---|
Type details to acknowledge project sponsors or funding organisations. | Individuals can also be identified as a contributor, funder, sponsor etc using the role field. |
Click [Done] to store the input, or [Cancel] to ignore the input. The Add Credit window closes.
Click the [Save] button to store the changes to the record (top right above the tabs).