Welcome to TERN Knowledge Base

SHaRED: Getting started

Owned by Deva Venga
Last updated: 17 May 2024 by Arun Singh Ramesh
5 min read

Login

  1. Open https://shared.tern.org.au in a browser window

  2. Click [Login] at the top right of the menu bar.

  3. Click the appropriate icon to login.

 

Your My Records dashboard will display.

 

Any records you create will be listed in the My Records dashboard as illustrated above.

 

From your My Records dashboard, you can create, edit, duplicate or archive submission records.

You can filter your records by status: Draft, Submitted, Uploaded or Archived

Create a new record

Before you begin, determine the appropriate title to describe the data set. Please ensure that:

  1. The title of the data collection is concise (short but meaningful).

  2.  

  3. Title follows the existing naming convention used in TERN, e.g.:

    1. The title for metadata records from TERN SuperSites is formed based on the convention <SuperSite name> + <dataset name> + <collection> (for ongoing datasets only). E.g.:

      1. Fletcherview Tropical Rangeland SuperSite Phenocam Images and Phenology Data Collection

      2. Karawatha Peri-Urban SuperSite Audio Files

      3. Litchfield Savanna SuperSite Stem Diameter, Height, Basal Area and Biomass Data

    2. The title of a remote sensing data collection is formed based on the convention <Observation> - <Satellite>, <Model/Algorithm, if any>, <Spatial Coverage>. e.g., Annual Fire Scars - Landsat, QLD DSITI algorithm, QLD coverage. [Tips: Please refer to the datasets published on the portal for relevant convention used in TERN]

  4. The first letter of each word should be capitalised. Skip articles and short words.

 

Click the [+ Create new record] button.

The Create a new record window displays.

  1. Type the Title.

  2. Select TERN Template.

  3. Click the [Save] button.

The draft record opens.

The title displays across the top of the record, along with [Archive] and [Save] buttons.

Tab names are displayed above the input fields.

An asterisk “*”next to a tab name or input field indicates mandatory input. All mandatory fields must be completed before a record can be submitted. When all required fields are completed the asterisk will change from red to green.

A record can be saved at any time prior to submission using the [Save] button. Once you click this button, it turns to “Saved”.

 

In the My Records page, next to each record, there are four options: archive, clone, edit, share.

Archive

Records created can be archived at any point of time.

When a record is selected for archiving a confirmation dialogue box is displayed to confirm the selection.

Once a record is archived it can be either deleted or restored

Delete - the record is removed from the repository

Restore - the user is issued with a dialogue box again to confirm the decision

Press Ok to proceed with the restore or cancel to go back.

Clone

A record can be cloned. This function is useful when you are submitting multiple records that have some common features.

When a record is cloned a separate record is created. this record has the same title as the original and the suffix “(Clone)”.

A confirmation dialogue will ask you to confirm.

Press Ok to proceed with cloning or cancel to go back. Once the record has been cloned, please update the title and content.

Share

This Share feature allows collaboration with other contributors of the dataset.

When the Share button is selected, a Sharing dialogue appears. Here you can enter the email address of your collaborator/s.

  • Type the email address of one collaborator at a time and press [Add]. Collaborators must be registered as a SHaRED users.

  • Repeat for other collaborators. A maximum of 3 collaborators can be assigned to each record.

  • To remove the collaborator, click the “X” button inline with the email address.

  • Check whether the collaborator has received an email notification.

  • Click [Close] to exit.

To see the changes made by another collaborator, they need to save the record and you need to re-open it.

Edit

The Edit button opens up the record for the purpose of making changes to the details entered.

 

Document Status

In the My Records page, on the right hand side, you can filter the records based on their status.

The status of your records can be one of the following options:

Draft

  • Once you create a new record, its status is Draft.

  • You can Clone, Edit, Submit, or Archive the record.

  • The data curator can Edit, Submit, or Archive the record.

  • NOTE: For Data Integrity Purposes, the draft document should not be left as-is.

    • If the draft is no longer required, the curators should delete the data from Shared.

    • Should the draft data require longer time to complete. It should be published with minimum fields and re-started when the information is available.

Submitted

  • Once you lodge the record (in the Lodge tab), its status becomes Submitted.

  • You can Clone, Edit or Archive the record.

  • The data curator can Edit, Archive, Delete, or Upload the record.

Archived

  • Once you archive a record, its status becomes Archived.

  • You can Delete, Restore or Clone the record.

  • The data curator can Delete, or Restore the record.

Uploaded

  • Once the data curator uploads the record to TDDP, its status becomes Uploaded.

  • You can Clone the record. Please note that you can no-longer edit the record.

  • The data curator can Delete the record.

 

Click the links below for more information on the individual tabs:

 

Provide your feedback about the experience with Knowledge base